How dairy nutritionists can turn a farm visit into a finished client report by voice.

How dairy nutritionists can automate farm visit reports

A walkthrough, from the commodity bays to the client's inbox.

A dairy visit covers a lot of ground. You walk the commodity bays, check the pens, then sit down with the owner and the herd manager to go through the numbers. By the end of the morning you've got observations, readings and recommendations scattered across your head, your phone and a notepad.

Then comes the part nobody enjoys: turning it all into a report for the client, usually that evening.

In this demo, our Founding Account Executive Brittany Mumma steps into the role of a dairy nutritionist on a full farm visit. She records everything by voice as she goes, and Tellia builds the client report before she leaves the dairy.

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Step 1: the commodity bay walkthrough

Brittany finishes walking the commodity bays and records what she saw, just by talking:

"Commodity bays are generally clean. There's some spilled corn and soybean meal at the base of the piles that needs to be cleaned up. I saw some signs of mold near the almond hulls, and a few mice in the southeast corner of the bay. Corn and soybean meal are at 10% moisture, canola is at 11%."

She never says which dairy she's at. Tellia uses her location to link the record to the right dairy automatically.

The recording shows up in Tellia's calendar view with a full transcript. Tellia also sorts the details into a structured table called "feed slab inspection". It records who made the entry, the farm, the date, the commodities mentioned, cleanliness and moisture readings. Anything that doesn't fit a column goes into a notes field. It works like a spreadsheet, so you can filter by dairy or by commodity.

Step 2: the pen walk, by phone call

In the high production pen, Brittany calls Tellia instead and describes what she sees: body condition, manure consistency and how well the TMR is mixed, with very little sorting.

This time Tellia files the call in a separate "pen observations" table, with each detail in the right column. She didn't have to tell it which table to use.

Step 3: the meeting with the owner

Back at the truck after a 45-minute meeting with the owner and herd manager, Brittany uploads the voice memo she recorded on her iPhone. They had reviewed herd data and talked through her nutrition recommendations.

Tellia pulls out the important points and files them in the right tables, including the herd data review and the ration and diet recommendations.

Step 4: the client report

To build the report, Brittany starts a new draft and picks the dairy she just left. Then she selects that visit's entries from each table: pen observations, the herd data review, the ration and diet recommendations, and the feed slab inspection. She names the report "8-31 meeting" and Tellia drafts it.

She reads it through, edits anything she wants, and sends it to the owner by text or email without leaving Tellia.

Why this matters for dairy consultants

Your value to a client is what you notice and what you recommend, not the hours spent writing it up. When the record is made at the bay, in the pen and in the meeting, nothing gets lost between the visit and the report. Every observation is also stored in a table you can search across visits, so spotting a trend on a dairy takes a filter, not a pile of old emails.

The client gets the report while the visit is still fresh, and you get your evening back.

Want to see it set up for your consulting work? Schedule a demo here.